HR administration outsourcing
HR outsourcing involves transferring personnel record keeping and administration functions to specialised third-party providers.
The core objective of HR outsourcing of any scale is to optimise business processes of an entity by delegating routine HR operations to external experts. HR outsourcing helps to adapt to workforce fluctuations adjusting the scope of rendered services correspondingly.
HR outsourcing is particularly beneficial for SMEs where dedicated HR departments are cost-prohibitive, businesses with seasonal staffing fluctuations, and companies striving to optimise administrative processes and reduce operational costs.
HR administration requires continuous maintenance due to immediate documentation of employee status changes and mandatory reporting to regulatory authorities, as well as daily, monthly, and annual operational cycles.
Failure to maintain compliant records incurs administrative penalties under Article 5.27 of Russia's Code of Administrative Offenses. FBK specialists continuously monitor legislative updates, possess cross-industry implementation experience thus contributing to minimal audit penalties through proactive compliance.
In delivering HR outsourcing solutions, we deploy advanced automation and electronic document management technologies, cutting down on paper documentation while reducing archiving and storage costs.
- personnel orders: hiring, termination, promotions, business trips, leaves, overtime, transfers, etc.;
- onboarding documentation: employment contracts and addendums based on templates;
- record maintenance: work books and timesheets;
- policy development: staffing schedules and local regulatory acts containing employment law norms and introducing adjustments to them;
- vacation scheduling;
- issuance of documents upon staff requests and consultations on arising issues;
- submission of mandatory reporting to authorities;
- guidance on complex dismissal procedures;
- assistance in implementation of personnel electronic document management;
- assistance with managing independent contractor agreements, including with self-employed parties;
- document archiving and storage solutions;
- support during audits conducted by the State Labour Inspection and other regulatory bodies.
- minimised exposure to employment law violations and penalties;
- eliminated expenses for in-house HR staff and infrastructure;
- recovered management time for core strategic priorities;
- reduction of physical documentation.
